Submission Guidelines

Before preparing a manuscript for submission, authors must review the Aims and Scope section of the journal to ensure that their research fits within the journal’s objectives. Authors should also verify that all requirements related to publication ethics, copyright, authorship, figure and table formatting, data presentation, and references have been fully addressed. Each co-author must approve the final manuscript prior to submission.

The journal operates under a full open-access policy: readers are not charged for access to content. However, once a manuscript is accepted, the authors or their affiliated institutions must pay the Article Processing Charge (APC).

1. Submission

All manuscripts must be written in clear and grammatically correct English. Submissions can be made through the online submission system or by email to submissions@aessweb.com.
Manuscripts must be submitted as a single Microsoft Word file containing the full text, tables, figures, references, and appendices.

The recommended length is 5,000–12,000 words, including all components of the manuscript.

2. Title Page

The first page of the manuscript must include the full title, the names of all authors, their institutional affiliations, ORCID and email addresses. The corresponding author must be clearly identified with complete contact details. The second page must contain the abstract.

3. Abstract

The abstract must be a clear and concise summary of the study, written in a single paragraph of 200–250 words. It must include:

• Background/Introduction: Brief context and rationale.
• Objectives: The study’s aims or hypotheses.
• Materials and Methods: Data, sample, design, and methodology.
• Results: Significant findings, with quantitative details where relevant.
• Conclusion and Implications: Broader implications for policy, practice, or further research.

Style Requirements:

• Strictly 200–250 words.
• Use past or present tense for methods, results, and interpretations.
• Maintain an objective and scientific tone.
• Do not include citations, uncommon abbreviations, or unnecessary jargon.

4. Keywords and Contribution to the Literature

After the abstract, provide:

1. Five keywords representing the manuscript’s core themes.
2. A Contribution/Originality statement (maximum 50 words) explaining how the study advances knowledge or offers new insights.

Example Format:
Contribution/Originality:
This study contributes to the existing literature by exploring [brief focus]. It offers new insights into [specific aspect] and enhances understanding of [impact or application].

5. Abbreviations

All abbreviations must be spelled out in full upon first use, followed by the abbreviation in parentheses.

6. Preparing Tables and Figures

Tables must contain descriptive headings for each column. Large tables may use smaller fonts but not below 8 points. All tables must be created with the Microsoft Word table function.

Figures must be inserted into the main text and must have a minimum resolution of 1000 pixels in width or height, or 300 dpi. Text within figures must be legible.

7. References and Citation Policy

References must be listed at the end of the manuscript and numbered in the order that they appear in the text. Every reference referred in the text must also present in the reference list and vice versa. In the text, citations should be indicated by the reference number in brackets [1]. 

[1] B. Nair and R. Taylor-Gjevre, "A Review of Topical Diclofenac Use in Musculoskeletal Disease,"Pharmaceuticals, vol. 3, pp. 1892-1908, 2010.
[2] R. E. Kalman, New results in linear filtering and prediction theory, J. Basic Eng., ser. D, vol. 83, pp. 95-108,1961.
[3] M. Abramowitz and I. A. Stegun, Eds., Handbook of Mathematical Functions.Washington, DC: NBS, 1964, pp. 32-33.

Citation Policy:
It is crucial for authors to ensure that any material sourced from external sources, including their own published works, is appropriately cited and that permission is obtained from the relevant authors, where necessary.

It is recommended that authors avoid from doing an excessive amount of self-citation and avoid including references from other publications without having read the cited material.

It is recommended that authors avoid from exhibiting bias towards their own or their acquaintances’, colleagues’, or institution’s publications when citing sources. It is not recommended for authors to include advertisements or advertorial content in their work.

As per the guidelines set forth by COPE, it is expected that any exact text extracted from the works of other researchers be enclosed within quotation marks and accompanied by the relevant citations. This rule also applies to the written work of the author himself or herself. The organization known as COPE published a discussion document regarding citation manipulation, which includes suggestions for best practice.

8. Footnotes

Footnotes must be numbered consecutively throughout the text.

9. Funding Statement

All sources of funding must be disclosed. If none, a declaration must be included.
Examples:

• This research was supported by the [Funding Organization], Grant Number [XXXXXX].
• This study received no specific financial support.

10. Ethics Statement / IRB

All manuscripts involving human or animal subjects, or sensitive data, must include an ethics statement.
Examples:

• Approved by the IRB of [Institution Name], Approval No. [XXXX]. Written informed consent was obtained.
• Animal procedures were approved by the Animal Ethics Committee of [Institution Name], Protocol No. [XXXX].
• Ethical review was waived for this study, as it involved no human or animal subjects.
• Not applicable.

11. Disclosure of AI Use

Authors must disclose any use of AI tools in preparing the manuscript, specifying the name, version, and purpose of use.

Example:
The authors used OpenAI’s ChatGPT (version May 2024) to improve the clarity and grammar of the Introduction section. All content was reviewed and verified by the authors.
Failure to disclose AI usage may be considered a breach of publishing ethics.

12. Data Availability Statement

Provide details about where the supporting data can be accessed. If the study has no associated data, this section may be omitted.

13. Appendix

Supplementary material may be included as an appendix.

14. Reviewer Suggestions

Authors must suggest three potential reviewers with expertise in the subject area. Reviewers must not have collaborated with the authors within the last three years and should preferably belong to different institutions. Complete contact details must be provided. Suggestions should be included in the cover letter.